Providing hyperlinks to users in Admincontrol services is a convenient way of giving access to external content to users: However, due to links potentially containing malicious content or provide access to information that they are not authorized to access, providing links can also represent a threat to security if not controlled properly.
In your meetings organized inside a Boardportal in Admincontrol, it is possible to provide a link to a videoconferencing system so that the meeting participants can join your online meeting. The meeting link will be provided as easily accessible by redirecting the user to the external service.
Depending on how the different videoconferencing systems structure their links, some meeting links may be automatically validated to be an actual meeting link and not something else. For meeting links from providers that can be automatically validated we provide a direct redirect solution.
The video conferencing systems supported in redirected solution are Teams and Google Meet. Any other provider will be presented with a full link, and we strongly advice the users in the solution to verify whether the link is safe before redirecting to the meeting.
The Online meeting field can recognize URL addresses (meaning the link in the https://... format) from certain external conference tools and present them as a Join Meeting button.
You will first need to create the online meeting or find the previously scheduled online meeting in the external conference tool of your choice (Microsoft Teams, Google Meet, Zoom etc.). Look for an option to copy the invite link that the participants can use to join the meeting. You will only be needing the URL address in the format of "https://..." . You can add other information, such as a passcode to the Zoom meeting, in the meeting description field.
To add the external online meeting link to the meeting you can either edit an existing meeting or create a new meeting. After copying the link address from the external videoconference tool, you can paste it in the Online meeting field in the Create/Edit meeting window.
Do note that due to our security policy, the link will not be added to the notifications sent to the participants about the meeting.
If you cannot directly copy the URL (https://...), you can try pasting the text in the description field of the meeting and selecting the URL from there to then add it to the Online meeting field.
If the invite link is in the form of a hyperlink, which shows an underlined text like Join meeting, then you will probably have to right click and choose Copy URL or Copy Link.
If any part of the URL address has not been copied and a few characters are missing, while the URL is from a video conference tool that can be verified, an error message indicates this. Double check that the whole link is copied and try pasting it in the field again.