Folder permissions for user roles

Access to areas and folders in Admincontrol is managed via user roles. You can read more about how to create and manage user roles here.

Assign folder access to a user role

Navigate to Settings > Roles/Folder permissions. This page will display a list of all areas and subfolders in the portal, along with all user roles in the top right above the list.

If the user role grants access to an area, a check mark ✅ will be present for the folder under the user role name.

You can choose for the user role to grant access to multiple areas, or if desired, only a single subfolder within an area.

Grant access to only one subfolder

When granting access to only one subfolder, you must check the subfolder and only this subfolder. Do not check the folder path of the subfolder if the user role should only grant access to the subfolder, as this will grant access to all folders at the levels that are checked. When the subfolder is selected, a blue check mark will automatically be placed in parent folders.

Select visible roles

If you do not see the user role you wish to change access for in the list of visible roles, please click on the Select visible roles button to select which roles you wish to see listed.
 

Access to the Meetings tab

Please note that when a user role grants access to an area, the user role will also grant access to the Meetings tab in the area. This applies even if only one subfolder within the area is selected.

When access is granted to an area/subfolder, the user will have access to all information within the meetings (but not attached documents to meeting books if they do not have access to the subfolder where the documents are stored).

If the Meetings tab contains information that should not be available to the user, it may be necessary to create a specific main area for sharing documents to avoid sharing meeting information to users who should only have access to certain documents.