Board portal release notes – June 2020

Board portal release notes – June 2020. Web application version 5.2 gives administrators control over the wording of SMS notifications and makes it easier to see who receives a secure message.

Highlights from web application version 5.2

Customized SMS notification

As an administrator, you have the possibility to customize the text sent by SMS when sending document or meeting notifications. You can edit the templates for all by clicking Edit Templates, or for individual users by checking the box for how you want to notify the user and then click Edit individual messages.

For security reasons, any text appearing to be web and email addresses cannot be used in the SMS notification template. Please note that the default data fields are not available to use in the SMS notification service.

For information on how to send document notifications can be found here.

Secure Messaging design improvements

When starting a new conversation, you can click the group name to see the recipients in the group.

In your inbox, your name and the three first recipients are displayed. The remaining recipients are shown by a number. Hover over the number will display their names.

For more information regarding Secure Messaging, click here.

What this means for you

• Custom SMS text. Administrators can edit the SMS sent with document and meeting notifications, either for everyone through Edit Templates or for selected users through Edit individual messages. This lets you match the tone of your organisation or add a short instruction.
• Security limits. Text that looks like a web or email address is not allowed in SMS templates, which protects recipients from messages that could resemble phishing. The default data fields available in email templates are not available in SMS.
• Secure Messaging recipients. When you start a conversation with a group, click the group name to see exactly who is in it. In the inbox, your name and the first three recipients are shown and the rest are summarised as a number; hover over the number to see the remaining names.

Applies to: Board portal web application version 5.2.

Related help articles: Publish the meeting and notify users, Starting a secure conversation, Secure messaging inbox, Managing notifications for secure messaging.