Board portal release notes – May 2023

Board portal release notes – May 2023. This release replaces the document upload in the board portal with a faster, more transparent version: larger files, uploads that run in the background, a progress window and a full history under My Uploads.

New and improved upload functionality

Users can now upload separate files up to 2 GB and upload batches up to 10 GB. The old upload limit was limited to 1 GB.

You can continue working while your files are being uploaded and processed. Additionally, you'll receive instant updates about the upload progress through a progress window, and all uploads (including failed files) will be reflected in the My Uploads section in the sidebar.

Please note that in some specific flows outside of the Documents area (such as Board book, Agenda, etc.), you will need to wait until the processing of the file(s) is complete before proceeding with your actions. In these cases, the progress window will not be visible.

However, when adding files to the Board book, the new upload feature offers a convenient option for secretaries to create a new folder directly in the upload flow. This can be especially useful for those who typically work from the Agenda or may forget to create a meeting folder, and it can increase efficiency by eliminating the need for navigating between Documents area and the Board book.

What this means for you

• Higher limits. Single files up to 2 GB and batches up to 10 GB, compared with 1 GB before. Large presentations, audit files and scanned material no longer need to be split.
• Keep working. In the Documents area you can continue with other tasks while files are uploaded and processed; the progress window keeps you informed, and failed files are listed so you can retry them.
• Where you still have to wait. In flows outside the Documents area, such as adding files to the board book or the agenda, processing must finish before you can continue, and the progress window is not shown there.
• Folders from the board book. When adding files to the board book, secretaries can create a new folder directly in the upload flow, which removes the detour to the Documents area for meetings that do not yet have a folder.

Applies to: Board portal web application.

Related help articles: Upload and share documents, Building a folder structure, Add attachments, Uploading an entire folder structure using a zip archive.