Board portal release notes – February 2024

Board portal release notes – February 2024. This release launches the annual plan module: a place in the board portal where the secretary sets up all meetings for the coming year and attaches the key topics to each of them, so the board sees the whole year at a glance.

Launch of the new annual plan module

We are excited to announce that our new annual plan module is now available! Set up all coming meetings and add key topics to provide a clear overview of the year as a whole. The key topics will also be visible in the meeting overview and meeting description for improved control and planning.

Here are some of the benefits of annual planning:

• Efficient decision-making. Ensuring key matters are included on the agenda that enables structured and efficient decision-making throughout the year.
• Realistic time management. Planning provides a more realistic view of what the board can address in a year with a given number of meetings.
• Shared priorities. Establishes a common acceptance and understanding among board members regarding priorities for upcoming meetings.
• Better preparation. A structured annual plan enables more time for both the chairman of the board and board members to prepare the agenda topics, resulting in more efficient meetings.
• Competence assessment. Based on agenda topics, the board administration can identify whether the board and administration have adequate expertise or if external support is advisable.

Reach out to your customer contact or our support team to add the annual plan to your portal or learn more here.

What this means for you

• One overview of the year. All planned meetings and their key topics are shown together, and the same key topics appear in the meeting overview and in each meeting description, so nothing has to be maintained in two places.
• For the secretary. Create the plan once, then adjust dates and topics as the year develops. Meetings created in the annual plan are ordinary board portal meetings, so agendas, board books and minutes work as usual.
• For the chair and the board. A visible plan makes it easier to prepare for topics well ahead of a meeting, to check that recurring matters such as the annual accounts, strategy and risk reviews are on the agenda, and to see whether the board has the competence it needs for the topics ahead.
• Getting the module. The annual plan is an add-on. Ask your customer contact or our support team to add it to your portal.

Applies to: Board portal web application (annual plan module).

Related help articles: Annual plan for board meetings, Create a new meeting, Meetings overview, Prepare your next meeting.